About the Association
Bylaws
Chapter 1 General Provisions
[Name]
Article 1 The name of the Association shall be the "Nihon Muki Rin Kagakukai."
(English Name: Japanese Association of Inorganic Phosphorus Chemistry)
[Secretariat]
Article 2 A secretariat shall be established to handle the administrative affairs of the Association. The principal office of the Association shall be located at the secretariat.
(2) Matters concerning the organization and operations of the secretariat shall be prescribed separately.
Chapter 2 Purpose and Activities
[Purpose]
Article 3 The Association aims to serve as a forum for members to present research, exchange information, and maintain mutual contact and cooperation, thereby promoting the advancement and utilization of science and technology related to inorganic substances containing phosphorus, as well as related substances and phenomena.
[Activities]
Article 4 To achieve the purpose set forth in the preceding Article, the Association shall conduct the following activities:
1 Holding research presentation meetings, academic lectures, etc.
2 Publishing official magazines, academic research journals, academic books, etc.
3 Conducting research and surveys regarding science and technology related to inorganic substances containing phosphorus, as well as related substances and phenomena.
4 Encouraging research and recognizing outstanding research achievements.
5 Conducting other activities necessary to achieve the purpose of the Association.
Chapter 3 Membership
[Membership]
Article 5 Membership shall consist of three categories: Regular Members (Individual, Lifetime, and Corporate), Student Members, and Subscription Members.
(2) Regular Members shall be those who possess academic knowledge or experience regarding inorganic phosphorus chemistry or related industries, or who have a close connection thereto.
(3) Student Members shall be students enrolled in universities or equivalent educational institutions who are studying in departments related to inorganic phosphorus chemistry or associated fields.
[Honorary Members]
Article 6 The title of Honorary Member shall be conferred upon individuals who are Regular Members or Long-term Members, are 70 years of age or older, have made particularly outstanding contributions, and have been approved by the Board of Directors following the prescribed procedures.
(2) Honorary Members shall be exempt from the payment of membership fees.
[Membership Fees]
Article 7 Members shall pay membership fees in accordance with separately established regulations; provided, however, that such fees may be reduced or waived in special circumstances.
(2) Membership fees already paid shall not be refunded for any reason.
[Admission]
Article 8 Those who are wishing to join the Association must submit an application for admission accompanied by one year's membership fees, with the introduction of one Regular Member, and must obtain the approval of the Board of Directors.
[Withdrawal]
Article 9 Members wishing to withdraw from the Association must pay any outstanding membership fees, notify the Association of their intent to withdraw, and obtain the approval of the Board of Directors.
[Removal from the Roll]
Article 10 Members who are in arrears with their membership fees may be removed from the roll by a resolution of the Board of Directors.
(2) Persons removed from the roll pursuant to the preceding paragraph may be permitted to rejoin the Association upon payment of an amount equivalent to the outstanding fees, following the procedures set forth in Article 26.
[Expulsion]
Article 11 Members may be expelled by a resolution of the Board of Directors if they fall under any of the following categories:
1 Violation of these Articles of Association
2 Acts that significantly damage the honor or credibility of the Association
Chapter 4 Executive Officers
[Executive Officers]
Article 12 The Association shall have the following executive officers: One Chairperson, two Vice-Chairpersons, a certain number of Directors, two Auditors, a certain number of Councilors, a certain number of Advisors, and one Honorary Chairperson.
(2) One Executive Director may be appointed from among the Directors as deemed necessary.
[Representatives]
Article 13 The Association shall have Representatives.
(2) Representatives shall be elected from among the Full Members in accordance with separately established rules.
(3) The term of office for Representatives shall extend from the date of the General Meeting in the year of their election to the date of the General Meeting two years thereafter.
(4) Executive officers other than the Chairperson, Vice-Chairpersons, Directors, and Auditors may concurrently serve as Representatives.
[Selection of the Executive Officers]
Article 14 Executive officers shall be selected from among the Full Members at the General Meeting in accordance with separately established rules.
(2) Advisors and the Honorary Chairperson shall be appointed by the Chairperson following a resolution by the Board of Directors; their terms of office shall correspond to those of the Executive officers.
(3) Advisors shall be selected from among Individual Full Members or Long-term Full Members.
(4) The position of Honorary Chairperson shall be filled by a person who has previously served as Chairperson.
[Term of Office for Executive Officers]
Article 15 The term of office for Executive officers shall extend from the date of the General Meeting in the year of their selection to the date of the General Meeting two years thereafter. Re-selection is permitted.
(2) Even after their term of office expires, Executive officers shall continue to perform their duties until a successor assumes the position.
(3) In the event of a vacancy among the Executive officers, a replacement shall be selected without delay. The term of office for a replacement Executive officer shall be the remainder of the predecessor's term.
(4) In the event of special circumstances, an Executive officer may be dismissed by the Chairperson—subject to a resolution by the Board of Directors—even during their term of office, and such dismissal shall be reported to the General Meeting.
[Chairperson]
Article 16 The Chairperson shall represent the Association and oversee its affairs.
[Vice Chairperson]
Article 17 The Vice Chairperson shall assist the Chairperson and, in the event of the Chairperson 's inability to perform their duties, act on their behalf.
[Director]
Article 18 Directors shall, under the direction of the Chairperson, manage the affairs of the Association.
(2) Directors shall be assigned the following specific duties:
General Affairs, Public Relations, Journal, Academic Affairs, Administration, Planning, and Industry-Academic-Government Cooperation
(3) Details regarding the duties specified in Paragraph 2 shall be stipulated separately.
[Executive Director]
Article 19 The Executive Director shall, under the direction of the Chairperson, manage the day-to-day operations of the Association.
[Advisors]
Article 20 Advisors may provide counsel upon the request of the Chairperson or attend and express their views at meetings of the Board of Directors upon the Board's request.
[Honorary Chairperson]
Article 21 The Honorary Chairperson may provide counsel upon the request of the Chairperson or attend and express their views at meetings of the Board of Directors upon the Board's request.
[Auditors]
Article 22 Auditors shall conduct audits of the Association.
[Councilors]
Article 23 Councilors shall deliberate on matters upon the request of the Chairperson.
[Duties of Representatives]
Article 24 Representatives shall, as representatives of the Full Members, perform the following duties:
1 Attending the General Meeting and exercising voting rights
2 Selecting executive officers
3 Expressing views upon the request of executive officers
Chapter 5 Meetings
[Board of Directors]
Article 25 The Board of Directors shall be composed of the Chairperson, Vice Chairperson, and Directors, and shall be convened by the Chairperson as necessary.
(2) The Chairperson may, as necessary, have persons other than Directors (such as advisors, honorary presidents, auditors, etc.) attend Board of Directors meetings.
(3) The Chairperson shall serve as the chairperson of the Board of Directors.
(4) To ensure the efficient operation of the Board of Directors, an Operations Committee, to be established separately, shall be maintained.
[Matters for Deliberation by the Board of Directors]
Article 26 The Board of Directors shall deliberate on the following matters:
1 Matters to be submitted to the General Meeting and matters delegated by the General Meeting
2 Matters concerning the admission and withdrawal of members, etc.
3 Matters concerning the selection of award recipients
4 Matters concerning business plans and budget proposals, as well as business reports and financial settlements
5 Matters concerning the enactment, amendment, or abolition of various regulations
6 Matters concerning the establishment, amendment, or abolition of committees and their operation
7 Other matters concerning the administration of important association affairs
[Quorum for the Board of Directors]
Article 27 The Board of Directors may not convene unless a majority of its members are present; provided, however, that those who have delegated their voting rights via a proxy shall be deemed present.
(2) Proceedings of the Board of Directors shall be decided by a majority of the members present; in the event of a tie, the chairperson shall make the final decision.
[Committees]
Article 28 Committees may be established for the execution of association affairs.
(2) Regulations concerning committees shall be established separately.
[Types of the General Meetings]
Article 29 General Meetings shall consist of Ordinary and Extraordinary General Meetings.
[Timing of Convocation]
Article 30 An Ordinary General Meeting shall be held once a year promptly after the end of the fiscal year, and an Extraordinary General Meeting shall be held when the Chairperson deems it necessary.
[Method of Convocation]
Article 31 General Meetings shall be convened by the Chairperson.
[Matters for Deliberation]
Article 32 The General Meeting shall deliberate on the following matters:
1 Matters concerning the resolution of business plans and income and expenditure budgets
2 Matters concerning the approval of the business report and financial statements for the preceding fiscal year
3 Matters concerning the election of officers
4 Matters concerning amendments to the rules of the Association, etc.
5 Matters concerning reports on the selection of award recipients
6 Other matters submitted for deliberation by the Chairperson as deemed necessary
[Moderator]
Article 33 The Chairperson of the Association shall serve as the moderator of the General Meeting.
Notwithstanding the provisions of the preceding paragraph, the Chairperson may designate a moderator for the meeting if deemed particularly necessary.
[Quorum for General Meeting]
Article 34 The General Meeting may not be convened unless a majority of the executive officers and delegates are present. However, persons who have delegated their voting rights via a letter of proxy shall be deemed present.
[Quorum for Resolutions]
Article 35 Resolutions at the General Meeting shall be adopted by a majority of the executive officers and delegates present; in the event of a tie, the chairperson shall make the final decision.
(2) Regulations concerning the operation of the General Meeting shall be established separately.
Chapter 6 Accounting
[Expenses]
Article 36 The expenses of the Association shall be defrayed by the following:
1 Membership fees
2 Subscription fees for publications
3 Donations
4 Income derived from assets
5 Other income
[Acceptance of Donations]
Article 37 Donations (including goods) shall be accepted following a resolution by the Board of Directors.
[Business Plan and Income and Expenditure Budget]
Article 38 The Association’s business plan and the accompanying income and expenditure budget shall be formulated by the Chairperson prior to the start of each fiscal year and must be approved by the General Meeting following a resolution by the Board of Directors. The same procedure shall apply to any amendments to the business plan or the income and expenditure budget.
[Settlement of Accounts]
Article 39 The Chairperson shall promptly prepare the Association’s financial statements after the end of each fiscal year and, attaching the opinions of the Auditors, must obtain approval from the Board of Directors and the General Meeting for said statements, together with the business report and the report on changes in membership.
(2) Any surplus or deficit resulting from the settlement of accounts shall be carried over to the following fiscal year, subject to approval by the Board of Directors and the General Meeting.
[Fiscal Year]
Article 40 The Association’s fiscal year shall commence on September 1 of each year and end on the last day of August of the following year.
Chapter 7 Supplementary Provisions
Article 41 Regulations necessary for the implementation of these Articles of Association shall be established separately following deliberation by the Board of Directors.
Supplementary regulations
1) These Articles of Association shall come into effect on or after September 30, 1986.
2) Partially revised on May 31, 1988.
3) Partially revised on June 13, 1991.
4) Partially revised on October 26, 1991.
5) Partially revised on June 6, 1995.
6) Partially revised on November 25, 1996.
7) Partially revised on June 20, 1997.
8) Partially revised on December 16, 1997.
9) Partially revised on November 5, 1999.
10) Partially revised on June 10, 2006.
11) Partially revised on November 6, 2006.
12) Partially revised on June 9, 2007.
13) Partially revised on June 13, 2009.
14) Partially revised on October 1, 2012.
15) Partially revised on September 26, 2014.
16) Partially revised on September 19, 2019.
Office
Japanese Association of Inorganic Phosphorus Chemistry Office
Saitama Medical University
Morohongo 38, Moroyama-machi, Iruma-gun, Saitama, 350-0495, Japan
Tel: +81-49-276-2104
Takeshi MORIGUCHI
E-mail: tksmorig@saitama-med.ac.jp
Postal Transfer: Tokyo 00140-7-63501 Japanese Association of Inorganic Phosphorus Chemistry
Regulations on Awards
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